N2F - Cards

All countries

Budget Module

• Expenses taken into account as soon as they are created: expense reports, invoices and purchase requests can impact the budget as soon as they are created, without waiting for their submission. Your budget owners get an accurate view of upcoming spend.
• Configuration audit trail: every change made to a budget's configuration is now tracked (modified value, date, user). You understand where a change came from and can easily investigate any discrepancy.

Display order of expense categories

You choose the order in which expense categories are displayed to your employees: configuration is faster and entry more intuitive.

SSO login on the mobile app

SSO authentication on the mobile app now works with all identity providers supported by N2F.

France - Certified Platform (Plateforme Agréée)

Sharing the e-invoicing address from the mobile app

When paying, your employees share your company's e-invoicing address with the merchant (restaurant, hotel…) in a few seconds using a QR code or a simple copy. The invoice is then issued directly in your company's name.

Germany

XRechnung format support

When an XRechnung invoice is attached to an expense, its structured data automatically pre-fills the expense, with no change to the employee's journey.

All countries

Goods receipt management

Each purchase request displays its receipt status (to be received, partially received, received). Your teams record receipts directly from the purchase request, including in several instalments, and find pending orders in one click.

Order / receipt / invoice reconciliation (3-way matching)

Track the receipt status of your orders and automatically match each invoice line with the corresponding order and receipt. Quantity or price discrepancies are detected, to secure your purchasing and reduce supplier disputes.

Automatic invoice submission

Invoices that are eligible according to your configuration, with no blocking alert, are submitted automatically as soon as they are ready. A summary notification flags those that need correcting: less handling, with no loss of visibility.

Automatic approval of low-value invoices

Invoices below the threshold you define are approved automatically, without involving your approvers. They can focus on the invoices that matter.

Readable e-invoice copies in the language of your choice

For e-invoices received without a PDF provided by the supplier, you set the language of the readable document generated by N2F, to make review easier for your international teams.

Alert on future-dated invoices

An alert flags invoices dated after the current date, to detect an entry error or a supplier document error before processing.

All countries

Budget Module

• Budget import: you will be able to create and update your budgets in bulk by file import, without configuring everything by hand.
• Budget information at approval: approvers, reviewers and accountants will see the budget impact and alerts directly when approving expense reports and invoices.
• Traceability of movements between budgets: every move of an expense from one budget to another will be recorded in the audit trail.
• Budget data export: to consolidate your budgets and produce your reporting without re-entering data in Excel.

France - Certified Platform (Plateforme Agréée)

Accounting for expenses awaiting an e-invoice

Expenses for which the mandatory e-invoice has not yet been received will be able to be posted to accounting, while keeping the ability to bring the accounts back into line when an e-invoice is attached afterwards.

Italy

Tax deductibility ceiling management

In Italy, some expenses are no longer tax-deductible above a ceiling. N2F will apply these rules automatically for you:

• Management of ceilings shared across several expense categories (hotel, restaurant…).
• Automatic identification of the non-deductible portion above the ceiling.
• Allocation of this portion to a dedicated accounting account.
• Application of the rules for cash payments.

Your expenses are processed in compliance with Italian tax rules, without manual adjustments, and your accounting entries are secured.

Germany

Compliance checks for German e-invoices

From 1 January 2027, Germany is generalising the exchange of structured electronic invoices between businesses. N2F will check the compliance of e-invoices attached to your employees' expenses, to secure VAT recovery on your expense reports.

All countries

Matching an invoice with several purchase orders

A single invoice will be able to be matched with several orders, with amount checks and visibility on what remains to be invoiced.

France - Certified Platform (Plateforme Agréée)

Finalising e-reporting for international B2B purchases

The e-invoicing reform is now in force. We are finalising e-reporting for purchases from foreign suppliers: N2F identifies the invoices concerned, sends the mandatory data to the tax authorities and lets you track its processing, for full compliance across all your purchases.

Enriched readable e-invoice copies

All e-invoice fields will be included in its readable version: your teams check all the information without opening the structured file.

Germany

Compliance checks for German e-invoices

From 1 January 2027, Germany is generalising the exchange of structured electronic invoices between businesses. N2F will check the compliance of supplier e-invoices received, so you can process them with complete confidence.